How to write a letter

People don’t tend to write letters anymore and maybe that’s largely true when it comes to personal letters to friends and relatives; many people will send their grandparents a thank you note for a present by email or text these days – instead of writing a thank you letter. Having said that, a thank you in any form is always better than none at all.

But sometimes only a formal letter will do, even if you simply want to attach it to an email – for instance if you’re job-hunting and touting your CV about. But as with everything in life, first impressions are vital and whether it’s an email or a letter, it sets the tone for the message you are imparting or the response you are hoping to receive.

What you need to know

A letter needs to be laid out correctly and ideally centered on a page depending on its length – short letters don’t want to be stuck at the top of a piece of paper – it’s all about presentation in the first instance and then of course it comes down to the content, clarity of message and attention to detail such as the spellings and punctuation.

Make sure your own name, address and contact details are clearly given.

You can center the sender’s name at the top or neatly justified to the right-hand side – the choice is yours.

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When it comes to posting…

If you are posting your letter, the address on the envelope should mirror that of the letter and be written as a neat block… not staggered in steps.

And not to be forgotten, the stamp goes in the top right-hand corner!